Administrative Assistant Job Opening

Administrative Assistant

Part-Time, Independent Contractor

The classical a cappella vocal group Clerestory is seeking a part-time administrative assistant to provide support for concert production, promotion, and fundraising activities. Clerestory employs professional singers of the highest artistic caliber who are veterans of Chanticleer and other Bay Area ensembles. Its administrative operations are currently completed by the volunteer board of directors. The administrative assistant is a new role and will be the person primarily responsible for the duties described below.  The position will report to a member of the Clerestory board.

This position is part-time (approximately 10% of a full-time position). While the time demands of a given week or month will vary, determined by the seasonal demands of the concerts, the position will average approximately 20 hours per month for 10 months of the year. The work for this position will be completed remotely and the schedule of hours is generally flexible, with the exception of participation in self-presented concerts and events. The administrative assistant is an independent contractor and will be compensated at an hourly rate commensurate with experience. There are no other benefits provided and taxes will not be withheld. Start date is negotiable but would be sometime in July or August.

Primary Responsibilities:

Concert Operations

  • Coordinating front of house activities for self-presented concerts, e.g., ticket sales and will call.
  • Managing volunteers to assist with concerts and other special events, including recruiting, scheduling, training and evaluating efficacy.
  • Setting up and monitoring online concert ticket sales prior to concerts. Coordinating comp tickets requests.
  • Drafting, laying out, and arranging printing and pick-up of concert program books.
  • Communicating with venues to schedule self-presented concerts and coordinating logistics with venue staff.
  • Assist with scheduling rehearsals and concert dates.


  • Draft content, create and send periodic email blasts using Mailchimp
  • Maintain and produce content for Clerestory’s social media accounts – Facebook, Twitter, Instagram.
  • Draft and distribute season press release and other occasional press releases.
  • Create event listings for upcoming concerts and events.
  • Create and monitor digital ads. Arrange ad swaps with other arts organizations.
  • Contact reviewers to promote concert previews/reviews.
  • Update website with season and concert details, singer bios, and other content as needed.

Fundraising Operations

  • Assist with fundraising efforts by generating mail merged letters for solicitations and acknowledgements and maintaining office supplies needed.
  • Layout and send occasional email solicitations using Mailchimp.

Note: The responsibilities may be tailored to fit the successful candidate’s particular strengths.

The successful candidate for this position will have:

  • Strong writing and editing skills.
  • The ability to work independently with minimal supervision.
  • Excellent organizational skills.
  • Some graphic design skills and ability to update a website.
  • Experience with the following technology tools: Google docs; Pages for Mac, InDesign or similar; WordPress; Mailchimp or other email campaign service.
  • A passion for choral and/or classical music preferred.

How to Apply

Please send a resume with brief cover email describing your interest and fit for the position and your expected hourly rate to In the subject line, write: Administrative Assistant. Applications are due by June 1, 2017.

About Clerestory

Founded in 2006, Clerestory is the Bay Area’s acclaimed 9-man vocal ensemble. Clerestory’s singers, from countertenor to bass, are veterans of San Francisco’s finest professional vocal groups, including Chanticleer, Philharmonia Baroque Orchestra, American Bach Soloists and others. Clerestory typically presents three sets of programs each season – fall, holiday, spring – each performed in San Francisco and the East Bay (Berkeley or Oakland). In addition, the ensemble is often presented on other regional performance series.

Clerestory is a 501(c )(3) not-for-profit organization overseen by a volunteer board of directors and funded by individual and foundation donations, as well as ticket revenue.